Accounts Payable Lead
Date published: 4-Jan-2018
Opportunity: Experienced Hire
Business Line: Corporate-Finance
Business Plan: FIN
Serves as key resource for accounts payable staff regarding both systems and processes. This position will support the CIO office. Responsible for creating and updating accounts payable training materials. Responsible for processing and paying supplier invoices. This position works closely with Accounting Operations team, suppliers, project accountants, and other key resources. This position will also answer questions regarding processing and payment of invoices. Works under close supervision.
Principal Duties and Responsibilities:
Invoicing: • Process invoices in Markview/Readsoft through validation which consists of verifying Optical Character Recognition (OCR) software correctly identified key invoice information including but not limited to invoice number, invoice date etc. Supports team in resolving invoicing processing questions. • May support our Legal, CIO, or other key customers on processing invoices and payments. • Identifying specific supplier specifications. Understands 1099 reporting requirements. Prepares data, answers questions and completes 1099 reporting. • May process international invoices for payment through Oracle. • Works with internal and external customers to answer complex invoicing questions. • May process BACS, BACS Swift, ACH, wire, and check payments. Reconciliation: • May complete reconciliation processes as necessary for moderately complex invoice payment processes. Financial Analysis: • May gather and analyze past due balances from vendor statements. Financial Reporting: • Records invoices to the proper general ledger. • Assists with the monthly close process for accounts payable. Expense Reporting/Corporate Card: • May audit expense reports for proper receipts, documentation and compliance to policy. • May ensure expense reporting records feed accurately to financial system. Compliance: • May audit expense reports for compliance with expense reimbursement procedure. • Responsible for understanding and helping interpret corporate policies and procedures as related to accounts payable. Projects: • May work across teams in support of ongoing projects. Primary Clients: • Accounting Operations Team, Project Accountants, App Specialists, Statutory Accountants, Suppliers, Legal, CIO, Procurement, Finance support for Business Systems: • Markview/Kofax/Radsoft/Alchemy • Oracle • BIC (in-house) • Documentum • MyShop Supervisory and Resource Management Responsibilities: • May act in capacity of a “lead person”. Does not have management responsibility for the people to whom they provide work direction. • Creates / maintains up-to-date training materials. Presents training opportunities for team members. • Supports continuous improvement efforts and the change management effects associated with the implementation of improvement processes.
Bachelor’s Degree (in Accounting/Finance, preferred) or equivalent experience. Typically 2+ years’ related experience.
All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
Preferred Job Qualifications:
Preferred Technical Competencies: • Microsoft Word, Access, PowerPoint, Basic • Microsoft Excel, Intermediate • Knowledge of Black & Veatch Systems, Basic • Technical accounting knowledge, Basic • Knowledge of Financial Statement analysis, Basic • Data Entry • Knowledge of foreign currency terminology and concepts, Basic Preferred Non-Technical Competencies: • Customer Focus • Organizing • Planning • Written Communications • Action Oriented • Informing • Peer Relationships • Dealing with Ambiguity • Problem Solving