Construction Subcontract Administrator
Date published: 6-Apr-2018
Opportunity: Experienced Hire
Business Line: Power
Business Plan: PCR
Identify, track and manage field subcontract changes to minimize potential cost and schedule impacts for complex subcontracts or large projects. Provide administrative and operational oversight of field Subcontracts to ensure work is performed within the guidelines of the Subcontract agreement and that all changes are managed consistently and efficiently.
Principal Duties and Responsibilities:
• Prepares Request for Modification Proposals (RFMP's) and issue to entities affected.
• Reviews RFMP's for commercial compliance and works with Field Engineering to confirm Technical compliance.
• Prepare Work Authorizations (WA's) that result from the change management process and issue to entities affected.
• Maintain a record of all WA’s issued and interface with the design office to issue contract revisions as required.
• Compile contract revisions or change orders for execution.
• Interface with the field staff to identify back-chargeable events and quantify the costs.
• Develop documentation of back-chargeable costs to suppliers and construction Subcontractors. Pursue all back charges for collection from suppliers and construction Subcontractors.
• Develop contract correspondence to timely notify construction Subcontractors and suppliers of back-chargeable events or other contractual issues.
• Maintain appropriate logs, records, and other documentation.
• Coordinate with the design office as necessary to administer the construction and supplier contracts.
• Track all Technical Field Service by documenting each visit and coordinating the addition/deletion of time from the original Contract.
• Review invoices for supply contracts (backcharges, TA time) and subcontracts (RFMP’s, WA’s and Change Orders).
• Closeout all field contracts.
• Train others within the project team on the change management process.
• Provide input to policy and procedure review and development process
• Provide strategic guidance to internal project management
• Ability to handle mildly complex construction claims independently.
• May lead others while requiring minimal supervision.
Minimum of seven (7) years relevant experience. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
Preferred Job Qualifications:
BA or BS degree in Supply Chain/Purchasing, Business, Technical / Engineering, Construction Management, Pre-Law or related field (preferred). Relevant experience may be substituted for a degree.
• Proficient Analytics - Creation and Interpretation
• Strong Attention to Detail
• Strong Communication - Written and Oral
• Strong Computer - Database and MS Office
• Advanced Contract Comprehension
• Strong Data Entry
• Proficient Mathematics
• Strong Organizing Data
• Strong Problem Solving
• Basic Project Process Management Preferred Competencies:
• Decision quality
• Ensures accountability
• Manages ambiguity
• Manages complexity
• Plans and aligns