Accounts Payable Associate
Date published: 8-Nov-2017
Opportunity: Experienced Hire
Business Line: Water
Business Plan: FIN
Responsible for processing and paying supplier invoices. This position works closely with Accounting Operations team, suppliers, and project accountants. This position will also answer questions regarding processing and payment of invoices. Works under close supervision.
Principal Duties and Responsibilities:
Invoicing: • Categorize unidentified invoices • Process invoices. correctly identified key invoice information including but not limited to invoice number, invoice date etc. • Process AP General, Agency, Sub-Contract invoices and consolidated supplier invoices. May be responsible to ensure withholding taxes are deducted appropriately and sales taxes are recovered in line with legislation. • Identifying specific supplier specifications by collecting W-9s for 1099 reporting. • May upload automated invoices into financial system. • May process international invoices for payment through Oracle. • Answers invoicing questions. • Process BACS, BACS Swift, ACH, wire, and check payments. Reconciliation: • May reconcile feeder systems for invoice processing system. • May complete reconciliation processes as necessary for invoice payment processes. Financial Analysis: • May gather and analyze past due balances from vendor statements. Financial Reporting: • Records invoices to the proper general ledger. May record vendor refund checks. Expense Reporting/Corporate Card: • May audit expense reports for proper receipts, documentation and compliance to policy. • May ensure expense reporting records feed accurately to financial system. Compliance: • May audit expense reports for compliance with expense reimbursement procedure. • May process invoices and ensure compliance to fiscal invoice approval. Primary Clients: • Accounting Operations Team, Project Accountants, Statutory Accountants, Suppliers, Procurement, Quantity Surveyors, Cost accountants, and Finance support for Business Systems: • Markview/Kofax/Radsoft/Alchemy • Oracle • BIC (in-house) • Documentum • Card Provider Tools (Details Online) Supervisory and Resource Management Responsibilities: • Supports continuous improvement efforts and the change management effects associated with the implementation of improvement processes. More than 2+ years of experience in Accounts Payable. Experience/ Knowledge in Indirect Tax. Knowledge of Oracle R12.
Two years of experience or Bachelor's degree in relevant field.
Preferred Job Qualifications:
Preferred Technical Competencies: • Microsoft Word, Access, PowerPoint, Basic • Microsoft Excel, Intermediate • Knowledge of Black & Veatch Systems, Basic • Technical accounting knowledge, Basic • Knowledge of Financial Statement analysis, Basic • Data Entry • Knowledge of foreign currency terminology and concepts, Basic Preferred Non-Technical Competencies: • Customer Focus • Organizing • Planning • Written Communications • Action Oriented • Informing • Peer Relationships • Problem Solving