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Safety Administrative Assistant


Req#: 33774BR

Date published: 7-Feb-2018

Opportunity: Experienced Hire

Business Line:

Business Plan: ADO

Level: 004

BVCI, a proud part of the BV family of companies, offers union shop construction services for on-time, on-budget project delivery.<br><br>Our professionals deliver solid dependable solutions for industrial construction projects of all sizes, enabling us to provide leading construction services for our clients. Together, we have an integrated approach to project execution with an emphasis on safety, quality, cost, and schedule.<br><br>Our Services<br>We work with our clients on EPC as well as construction-only projects. We self-perform projects by executing direct hire labor as well as utilizing subcontractor elements.<br><br>We continue to expand our services offered and build our project backlog. <br><br>Now is the time to work at BVCI!

Primary Purpose:
This contract position will be joining our safety project team for up to 9 months and will be providing clerical and project administrative support performing routine activities under general supervision and within defined procedures. This administrative professional may have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

This is an individual contributor with no subordinates.

Principal Duties and Responsibilities:
• Schedule and set up trainings for PMM and safety training
• TRA entries
• EIP observation entries
• Tracking man-hours and observations for the week and month
• Daily, weekly and monthly report drafting for my signature
• Establish crew of the week metrics and track safety stats
• Maintain training records and matrix
• Inventory and maintain ordering for ORR safety
• Compiling data from field audits
• Ensuring data is current for all safety audit scorecard measures
• Maintain subcontractor safety records
• Establish databases for safety department
• Completes moderately complex filing activities such as scanning and electronic filing
• Maintains project calendar
• Arranges project-related meetings, travel and/or events
• Generates or distributes ad hoc reports using various business systems and databases
• Generates simple documents, such as letters, memos, spreadsheets and presentations
• May maintain personal calendar for project manager
• May route and track invoices

***This position is a contract project opportunity lasting approximately 9 months
***Only candidates local to the Smithton, PA area will be considered further
***Visa sponsorship is not available for this position

Minimum Qualifications:
• Basic word processing and spreadsheet skills needed
• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Preferred Job Qualifications:
• 2+ years relevant experience

Preferred Competencies:
• Basic MS Word skills
• Basic MS Excel and PowerPoint skills
• Basic MS Outlook skills
• Spelling and grammar skills
• Concentration and cognitive skills
• Initiative
• Interpersonal skills
• Attention to detail and reading comprehension
• Communication skills, including verbal and written skills
• Customer focus
• Ethics and values
• Integrity and trust
• Ability to make decisions
• Problem-solving ability
• Expense Reporting Systems (Creating)
• Time Reporting Systems
• Time Reporting Policies & Procedures
• PeopleSoft and Blueprint Basic Users
• Telephony and Webconferencing
• Electronic Repository Systems
• Travel Systems
• Financial Information Systems/Business Reporting System

Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.

For our EEO Policy Statement, please click here. If you’d like more information on your EEO rights under the law, please click here and here.