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Construction Office Manager / Project Coordinator

Date: Aug 8, 2019

Location: Livermore, CA, US, 94551

Company: Black & Veatch Family of Companies

We believe real value is powered by the unique skills and experiences of our professionals. The interchange of ideas from a diverse group of people gives our teams an expanded perspective and the ability to find better solutions for our clients.


Company : BVCI  

Req Id : 3934 

Job Title : Construction Office Manager / Project Coordinator  

Location : RGLIVERMO 


Opportunity Type : Staff 

Relocation eligible : No 

Full time/Part time : Full-Time  

Project Only Hire : No 

Job Summary

To provide project and administrative support for a typically smaller office, under general supervision. Responsible for a wide variety of duties and tasks to ensure smooth daily office operations, and is the main liaison between corporate and regional offices for many functions, such as Human Resources and Accounting. Responsibilities are non-routine, requiring frequent independent judgment. Has frequent contact with clients, suppliers, or company employees outside the immediate work area to exchange information.


BVCI, a proud part of the BV family of companies, offers union shop construction services for on-time, on-budget project delivery.


Our professionals deliver solid dependable solutions for industrial construction projects of all sizes, enabling us to provide leading construction services for our clients. Together, we have an integrated approach to project execution with an emphasis on safety, quality, cost, and schedule.


Our Services

We work with our clients on EPC as well as construction-only projects. We self-perform projects by executing direct hire labor as well as utilizing subcontractor elements. We continue to expand our services offered and build our project backlog.


Now is the time to work at BVCI!

Key Responsibilities

Roles may vary significantly from office to office, but representative duties include:

  • Takes care of day-to-day office equipment maintenance; coordinates repair
  • Maintains regional and management calendars (office conference room key contact)
  • Acts as liaison for IT and ESH and S activities
  • Orders office supplies
  • Answers phones
  • Handles incoming and outgoing mail
  • Completes filing activities
  • Conducts new employee orientation
  • Assist project construction managers with Document Control, meeting minutes, copies and distribution of information.
  • Support Safety withy required paperwork and reporting
Management Responsibilities
Individual Contributor
Preferred Qualifications
  • 5+ years relevant experience preferred 
  • High School Diploma or equivalent preferred  

Preferred Skills:

  • Basic MS Word skills
  • Basic MS Office Excel and PowerPoint skills
  • Basic MS Outlook skills
  • Experience with Construction Projects
  • Experience with Project controls
  • Spelling and grammar skills
  • Concentration and cognitive skills
  • Initiative
  • Interpersonal skills
  • Attention to detail and reading comprehension
  • Strong Communication skills, including verbal and written skills
  • Ethics and values
  • Integrity and trust
  • Ability to make decisions
  • Problem-solving ability
  • Expense Reporting Systems (Creating)
  • Time Reporting Systems
  • PeopleSoft and Blueprint Basic Users
  • Travel Systems
  • Telephony and Web conferencing
  • Electronic Repository Systems 
Minimum Qualifications

Basic word processing and spreadsheet skills needed.

All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations. Valid Driver's License.

Work Environment/Physical Demands
Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.
Customer focus
Salary Plan
ADO: Administrative Services
Job Grade

Black & Veatch endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at (913) 458-2147. This contact information is for disability accommodation requests only; you may not use this contact information to inquire about the status of applications. General inquiries about the status of applications will not be returned.


By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.


Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.


For our EEO Policy Statement, please click here. If you’d like more information on your EEO rights under the law, please click here and here.

Nearest Major Market: San Francisco
Nearest Secondary Market: Oakland

Job Segment: Construction, Engineering

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