Administrative Manager (Bird Electric)

Job Summary

Bird Electric, a Black & Veatch company, is a U.S. self-perform electrical construction services provider with a national reach in emergency power restoration. With more than 600 employees, Bird Electric delivers grid solutions and operates in adjacent distributed infrastructure markets. The company also has long-established relationships with fuel producers and energy providers.

To perform supervisory duties for a workgroup’s administrative operations, under minimal direction. Duties and tasks are non-routine, requiring substantial independent judgment and problem-solving.  Possesses thorough knowledge of workgroup’s policies and procedures, as well as in-depth knowledge of company policies and processes.  Position requires a high level of confidentiality.

Key Responsibilities

• Duties include assigning or coordinating day-to-day activities, training direct reports, as needed, conducting annual performance evaluations, assisting with goal development, and addressing performance issues.

• Spends significant amount of time reviewing or managing administrative operations, such as budgets, communications, staffing, training, facilities planning, policy exceptions, and resolving conflicts and problems.

• Serves as a resource to others in the resolution of problems and issues. Refers the most complex issues to management. 

• Participates in developing, administering and communicating policies and procedures.

• Contributes to the development of other department or company initiatives.

• Generates or distributes ad hoc reports using various business systems and databases. 

• Generates simple to complex documents, such as letters, memos, spreadsheets and presentations.

• Performs other general clerical duties as needed.

• May review expense reports for compliance.

• May research, analyze and summarize information.  

• May track and report budget information.

Minimum Qualifications

Advanced spreadsheet and word processing skills needed.  All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Preferred Qualifications

10+ years relevant experience preferred. High School Diploma or equivalent preferred. 

Preferred Skills:

• Advanced MS Word skills

• Advanced MS Excel and PowerPoint skills

• Advanced MS Outlook skills

• Spelling and grammar skills

• Concentration and cognitive skills

• Initiative

• Interpersonal skills

• Attention to detail and reading comprehension

• Communication skills, including verbal and written skills  

• Ethics and values

• Integrity and trust

• Ability to make decisions

• Ability to prioritize

• Problem-solving ability

• Expense Reporting Policies & Procedures (Reviewing and approving)

• Time Reporting Policies & Procedures

• Time Reporting Systems

• PeopleSoft & Blueprint  Intermediate Users

• Human Resource Information System (PeopleSoft and Blueprint--Advanced and Reporting)

• Telephony and Web conferencing

• Electronic Repository Systems

• Supervisory Skills

• Financial Information Systems

Work Environment/Physical Demands

Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.

Competencies

Salary Plan

Job Grade