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Document Control Administrator 1

We believe real value is powered by the unique skills and experiences of our professionals. The interchange of ideas from a diverse group of people gives our teams an expanded perspective and the ability to find better solutions for our clients.


Company : B&V Puerto Rico PSC  

Req Id : 31184 

Job Title : Document Control Administrator 1  

Location : PRGUAYNAB 

Business Unit Sector : PRS-WATER AMERICAS 

Opportunity Type : 558090 

Relocation eligible : No 

Full time/Part time : Full-Time  

Project Only Hire : Yes 

Visa Sponsorship Available: No 

Job Summary

Document control specialists store, manage and track company documents. They scan, image, organize and maintain documents, adhering to the company's document lifecycle procedures, and they archive inactive records in accordance with the records retention schedule.

Key Responsibilities

  • Ability to provide canned reports from the assigned databases to provide to BV management
  • Adheres to, supports and enhances the Divisions Quality Management System
  • Adheres to, supports and enhances the Divisions Environmental, Safety, Health and Security Program
  • Ensures that assigned databases are populated with information as needed
  • Establishes partnerships with project personnel, including subcontractors and the client
  • Has a working knowledge of the BV Portal and Documentum with ability to post documents
  • Maintains data integrity in all work duties
  • Completes priority tasks in time allotted
  • Maintains a high degree of customer service and integrity when dealing with clients
  • May be requested to complete other duties or special projects as assigned
  • May be requested to obtain login/passwords for group personnel to databases
  • May provide updated information to client personnel weekly as requested
  • Must be able to analytically understand if entries are correct while entering data . Must have an understanding of tasks to build a cell site and working knowledge of these operations
  • Must have ability to resolve problems and answer questions in a timely manner
  • Plans and executes communication strategies to BV employees in his/her assigned turf location . Provides weekly reports as directed
  • Working knowledge or ability to learn quickly their assigned database
  • Working knowledge of the process flow between databases
  • Working knowledge of Work Authorizations (WA) and True Up (TU) submissions

Management Responsibilities

Individual Contributor

Preferred Qualifications

  • 5 years relevant database experience preferred  


Preferred Skills:

  • Typing
  • Filing
  • Desktop PC
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Power Point
  • Microsoft Outlook (Email, Calendar, Contacts)
  • Electronic file storage system
  • Project Management Systems
  • Multi-tasking ability (Prioritize, Organize, and Schedule Work)
  • Problem Solving (Identify, Analyze, Research, Evaluate, and Resolve)
  • Human Relations Skills (Written, Verbal, and Client Service)
  • Workgroup's Policies and Procedures
  • Division Administrative Policies and Procedures Division Project Policies and Procedures 

Minimum Qualifications

Basic word processing and spreadsheet skills required. Experience in various Databases required. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.


Work Environment/Physical Demands

Extensive Keyboarding and SittingNormal office environment


Salary Plan

ADM: Administrative/Business

Job Grade


Black & Veatch endeavors to make www.bv.com/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at (913) 458-2147. This contact information is for disability accommodation requests only; you may not use this contact information to inquire about the status of applications. General inquiries about the status of applications will not be returned.


Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.


Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.


To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time, and dependent sick time.


A variety of additional benefits are available to our professionals, including a company-matched 401k plan, adoption reimbursement, tuition reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union.


We are proud to be a 100 percent ESOP-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's long-term achievements - and they share in the financial rewards of the success through stock ownership.


By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.


Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.


For our EEO Policy Statement, please click here. If you’d like more information on your EEO rights under the law, please click here and here.


Notice to External Search Firms: Black & Veatch partners with BountyJobs for contingency search business through outside firms. Resumes received outside the BountyJobs system will be considered unsolicited and Black & Veatch will not be obligated to pay a placement fee. If interested in learning more, please visit www.BountyJobs.com and register with our referral code: bv123. Once registered, Black & Veatch will have access to your contact information should we choose to engage your agency for future hiring needs.

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