Contracts & Administration Assistant

Apply now »

Date: Apr 2, 2025

Location: Overland Park, KS, US

Company: Black & Veatch Family of Companies

 

Together, we own our company, our future, and our shared success.

 

As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.  

 

Company : Diode Ventures, LLC.  

Req Id : 108110 

Opportunity Type : Staff 

Relocation eligible : No 

Full time/Part time : Full-Time  

Project Only Hire : No 

Visa Sponsorship Available: No 

Why Black and Veatch

Recognized by Glassdoor as a 2023 Top 100 place to work, Black & Veatch allows you to lend your talent and perspective to humanity’s biggest challenges in a flexible environment where you are empowered to grow and explore new possibilities. We offer competitive compensation; 401K match and benefits that start day 1. Our hybrid environment allows you to balance your work and personal life. 

 

At Black & Veatch, you own your career with purpose and meaning. You are empowered to grow and explore new possibilities at every step of your career journey. Bring your big ideas knowing you are safe to be who you are and speak up with concerns or questions and put your diverse talents and perspectives to use. 

The Opportunity

If you’re passionate about administration, contracts, and facilitating the win, let’s start the conversation. As the 7th largest employee-owned company in the U.S., Black & Veatch delivers innovative infrastructure solutions across the globe. Diode plays a key role in securing work with team building and project contracts, and we’re excited to have you join our team.
Diode Ventures, a subsidiary of Black and Veatch, is currently seeking a Contracts & Administration Assistant to join our fast-paced team. The ideal candidate will have a strong administrative background and experience in understanding project-related contracts as well as managing payments for those contracts. This candidate will function as an individual performer and report directly to the Operations Support Senior Manager.

Key Responsibilities

Administration

  • Coordinates complex calendars for executives, including conferences and events 
  • Books travel, domestic and internationally 
  • Submits expense reports according to company policy 
  • Assembles documents (reproduction and collation)
  • Electronic filing and reporting via a CRM system 

Contracts

  • Facilitates the execution of project contracts
    • Specific task 1 (e.g. work with Sales Department and Legal on processing, executing, distributing, and filing a Land Contract or a Client LOI etc.)
  • Process payments to counterparties and vendors
    • Specific task 1 (e.g. onboard vendor to AP system, submit invoices, or performs complex expediting duties, etc.)
  • Organizes project specifics
    • File and record data in an internal CRM system
    • Maintain project/overhead folders in SharePoint
  • Supports continuous improvement efforts and the change management effects associated with the implementation of improvements
     

Management Responsibilities

Individual Contributor

Preferred Qualifications

  • Experience with legal contract language
  • Experience with project contract administration 
  • Ability to be persistent and follow-up with both internal and external clients
  • Basic / intermediate Microsoft Office skills
  • Spelling and grammar skills 
  • Attention to Detail 
  • Ability to work in a very fast-paced environment 
  • Organizational Skills, in particular planning and time management 
  • Ability to prioritize and resolve conflicts 
  • Adaptability 
  • Customer Service Focus
  • Interpersonal skills

Minimum Qualifications

Minimum of 2 years' experience performing duties comparable to those of a Contracts & Administration. Bachelors degree. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Work Environment/Physical Demands

Normal office environment

Salary Plan

ADM: Administrative/Business

Job Grade

004

Black & Veatch endeavors to make www.bv.com/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at +1-913-359-1622 or via our accommodations request form. This contact information is for disability accommodation requests only; you may not use this contact information to inquire about the status of applications. General inquiries about the status of applications will not be returned.

 

Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.

 

Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.

 

To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time, and dependent sick time.

 

A variety of additional benefits are available to our professionals, including a company-matched 401k plan, adoption reimbursement, tuition reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance-based bonus program.

 

We are proud to be a 100 percent ESOP-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's long-term achievements - and they share in the financial rewards of the success through stock ownership.

 

By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.

 

Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.

 

For our EEO Policy Statement, please click here. If you’d like more information on your EEO rights under the law, please click here and here.

 

Notice to External Search Firms: Black & Veatch does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs.


Nearest Major Market: Olathe
Nearest Secondary Market: Kansas City
Job Segment: Engineer, Engineering

Apply now »