Subcontracts Administrator

Job Summary

We are seeking a Subcontracts Representative who will be responsible for mildly complex subcontract development and/or administration in support of proposal and/or project requirements within the Subcontracts Group.

You will be responsible for administering/supporting with our Subcontracts Field Management process.

#LI-JM3

This is an ideal opportunity for a candidate with strong administration skills who has preferably worked in a subcontracts support role. This experience can be gained from within any sector, including construction, retail, manufacturing or FMCG. 

This role is Glasgow based in our city centre office, where we operate a hybrid working model.

Key Responsibilities

General:

• Assigned mildly complex subcontracts.
• Files appropriate record documents and follows filing rules.
• Proficient in the basic functions of applicable software. 

Subcontract Development Responsibilities (if assigned):

• Prepares subcontract related bid documents and bidders list.
• Conveys basic to moderately complex scoping information to Subcontractors with oversight as needed. 
• Manages the bid evaluation process through the distribution of  proposals to evaluators, preparation of the bid tabulation, and collaboration with the team on the evaluation.  Makes recommendations for selected bidder(s) and for award.
• Schedules, coordinates and manages the negotiation process with oversight.  Begins to resolve simple and mildly complex commercial terms and conditions exceptions.  
• Coordinates the award and contract conforming process.
• Ensures subcontractor compliance with Prequalification requirements

Subcontract Administration Responsibilities (if assigned):

• Run kick off and progress meetings; draft/issue meeting minutes for assigned subcontracts
• Draft/log formal correspondence for assigned subcontracts
• Perform Change Management duties for assigned subcontracts
• Review and process invoices
• Closeout assigned subcontracts

Management Responsibilities

Preferred Qualifications

BA or BS degree in Construction Management, Engineering, Purchasing, Business, Technical or related field preferred.

Relevant experience may be substituted for a degree.

Preferred skills:

• Analytical / organizational skills
• Strong communications skills, both written and oral
• General computer skills, Microsoft suite
• Initiative, self-starter, highly motivated
• Attention to detail
• Interpersonal, Mathematical and Problem-solving skills
• Knowledge of construction disciplines, construction means & methods and construction equipment 
• Knowledge of commercial terms and conditions 

Minimum Qualifications

All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Certifications

Work Environment/Physical Demands

• Normal office/field environment
• Includes, but may not be limited to:
  • Sitting, talking, grasping, hearing, keyboard input, seeing and writing.
  • Reaching, kneeling, lifting, stooping, crouching, walking, and standing for extended periods of time.
• Ability to travel
• Willing to relocate

Competencies

Salary Plan

Job Grade