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Senior Subcontracts Administrator - Field - Houston/Beaumont

Date:  Jan 24, 2023

Houston, TX, US

Company:  Black & Veatch Family of Companies


At Black & Veatch, our employee-owners go beyond the project. For over a century, we have been breaking down social, economic and geographic barriers by making life's critical resources accessible to all. Working with us, you will help provide critical expertise as we, along with our valued clients, deliver solutions that positively impact communities around the world. Our professionals are our greatest asset, and we believe nothing is more important than the health, happiness and professional growth of our employee-owners. With a focus on flexible work-life balance options, an expanding and diverse workforce, and limitless career growth opportunities, we will give you our best to help you give us your best, and together we can build a world of difference. 


Company : Black & Veatch Corporation  

Req Id : 84776 

Opportunity Type : Staff 

Relocation eligible : No 

Full time/Part time : Full-Time  

Project Only Hire : No 

Visa Sponsorship Available: No 

Job Summary

The Senior Subcontracts Administrator is responsible for moderately-complex to complex construction subcontract development and administration in support of project requirements within the Subcontracts Group. This role will require qualifying suppliers, issues requests for proposals, evaluates proposals, maintaining the subcontract relationship and files in accordance to established procedures. This position will also be responsible for administering and/or ensuring adherence to our Subcontracts Field Management process. 

This position will be based full-time 6 months at the Houston office then will move to the jobsite in Beaumont, TX. 

Note: At B&V, the internal title used will be “Senior Subcontracts Representative”

Key Responsibilities


  • Assigned moderately complex to complex subcontracts.
  • Files appropriate record documents and follows filing rules.  
  • Proficient in the basic functions of the applicable software.  
  • Trains others concerning the subcontracts processes.
  • Provides input to portions of new and/or revised procedures or documents.

Subcontract Development Responsibilities (if assigned):

  • Prepares subcontract documents and bidders lists. 
  • Prepares, issues and manages the bidding process.
  • Leads and manages the bid evaluation process through the distribution of proposals, preparation of the commercial portion of the bid tabulation, and collaboration with the technical team regarding the technical evaluation. Makes recommendations for selected bidder(s) and for award.
  • Leads, schedules, coordinates and manages the negotiation process. Able to resolve complex commercial terms and conditions exceptions. 
  • Manages the award and conforming process. 
  • Ensures subcontractor compliance with Prequalification requirements (safety, financial, construction, quality)
  • Understands the Owner's contract and may be responsible for the incorporation of appropriate scope-specific flowdowns into Subcontracts under oversight.  

Subcontract Administration Responsibilities (if assigned):

  • Run kick off and meetings; draft/issue meeting minutes for assigned subcontracts
  • Draft/log formal correspondence for assigned subcontractors
  • Perform change management duties for assigned subcontracts
  • Review and process invoices for assigned subcontracts
  • Closeout assigned subcontracts
  • Participates in the resolution of backcharges, claim and liquidated damages with assigned subcontractors; assists other team members with the same, as needed.

Management Responsibilities

Acts in capacity of a "lead person." Does not have management responsibility for the people to whom they provide work direction.

Preferred Qualifications

High school diploma preferred. BA or BS degree in Construction Management, Engineering, Purchasing, Business, Technical or related field preferred. Relevant experience may be substituted for a degree. Four (4) years of relevant industry experience preferred or proven ability to perform at the capacity identified herein. 


Preferred skills:

  • Strong Analytical / organizational skills
  • Advanced communications skills, both written and oral
  • General computer skills, Microsoft suite
  • Initiative, self starter, highly motivated
  • Attention to detail
  • Interpersonal skills
  • Mathematical skills
  • Advanced problem solving skills
  • Strong knowledge of construction disciplines, construction means & methods and construction equipment
  • Strong understanding of commercial terms and conditions
  • Strong understanding of Company’s processes relevant to this position
  • Ability to prioritize team workflow and make adjustments, as necessary
  • Knowledge of Project Process Management

Minimum Qualifications

All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Work Environment/Physical Demands

  • Normal office/field environment
  • Includes, but may not be limited to:
    • Sitting, talking, grasping, hearing, keyboard input, seeing and writing.
    • Reaching, kneeling, lifting, stooping, crouching, walking, and standing for extended periods of time.
  • Ability to travel
  • Willing to relocate


Manages complexity
Communicates effectively
Balances stakeholders
Decision quality
Manages conflict

Salary Plan

PCR: Procurement

Job Grade


Black & Veatch endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at +1-913-359-1622 or via our accommodations request form. This contact information is for disability accommodation requests only; you may not use this contact information to inquire about the status of applications. General inquiries about the status of applications will not be returned.


Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.


Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.


To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time, and dependent sick time.


A variety of additional benefits are available to our professionals, including a company-matched 401k plan, adoption reimbursement, tuition reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance-based bonus program.


We are proud to be a 100 percent ESOP-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's long-term achievements - and they share in the financial rewards of the success through stock ownership.


By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.


Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.


For our EEO Policy Statement, please click here. If you’d like more information on your EEO rights under the law, please click here and here.


Notice to External Search Firms: Black & Veatch does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs.

Nearest Major Market: Houston

Job Segment: Engineer, Engineering

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