Project Assignment Coordinator

Date: Apr 3, 2025

Location:

Milwaukee, WI, US

Company: Black & Veatch Family of Companies

Together, we own our company, our future, and our shared success.

As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.

Company : Black & Veatch Corporation

Req Id : 108374

Opportunity Type : Staff

Relocation eligible : No

Full time/Part time : Full-Time

Project Only Hire : No

Visa Sponsorship Available: No

Job Summary

Black & Veatch is seeking an HR Analyst - Construction Project Coordinator who is responsible for day-to-day administration of assignment services. This individual will act as a liaison between affected professionals, internal functional stakeholders (such as Legal, Payroll, Accounts Payable or Tax), and internal sector line leaders (such as HR Partners, Project Managers, etc); utilize Assignment Pro, PeopleSoft and shared drive files for assignment tracking and related reporting for identified population; and prepare and approve assignment letters and related documents.

Black & Veatch prides itself on the support of our employees and providing flexibility to make the things that are most important to you, a priority. We offer our professionals, located near an office, a Hybrid work environment which allows our employees to work two days a week from other locations outside of the office. This opportunity may be located in any of our offices across the U.S.

Key Responsibilities

Initiates and manages the assignment process for identified population.
Administers and interprets related policies and regulations to provide strategic guidance and support to HR and sector leaders to ensure tax, and legal compliance.
Serves as central point of contact for day-to-day emails and phone calls with affected professionals and internal stakeholders regarding assignment issues for identified population.
Escalates issues or exceptions with identified population to their managers attention for assessment or decision.
Supports continuous process improvement efforts and the associated change management effects.
Conducts periodic audits of files and follows up on missing information for identified population.
Continuously monitors monthly activity reports, government regulation changes (such as IRS Mileage Rates, GSA Per Diems, etc.) for identified population where further actions may be required.
Develops and maintains process documentation related to identified population.

Minimum Qualifications

All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following:

criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Work Environment/Physical Demands

Typical office environment

Salary Plan

ADM: Administrative/Business

Job Grade

003

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Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.

Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.

To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time, and dependent sick time.

A variety of additional benefits are available to our professionals, including a company-matched 401k plan, adoption reimbursement, tuition reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance-based bonus program.

We are proud to be a 100 percent ESOP-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's long-term achievements - and they share in the financial rewards of the success through stock ownership.

By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.

BVH, Inc., its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.

For our EEO Policy Statement, please click here. If you’d like more information on your EEO rights under the law, please click here and here.

Notice to External Search Firms: Black & Veatch does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs.