Facilities Coordinator

Why Black and Veatch

Black & Veatch allows you to lend your talent and perspective to humanity’s biggest challenges in a flexible environment where you are empowered to grow and explore new possibilities. We offer competitive compensation; 401K match and benefits that start day 1. 
 

Our hybrid environment allows you to balance your work and personal life. At Black & Veatch, you own your career with purpose and meaning. You are empowered to grow and explore new possibilities at every step of your career journey. Bring your big ideas knowing you are safe to be who you are and speak up with concerns or questions and put your diverse talents and perspectives to use.

The Opportunity

As the Facilities Coordinator - Real Estate & Facilities, you will have the opportunity to: 

• Support the execution of real estate and workplace projects for our organization, primarily focusing on interior fit-outs for leased office spaces and projects at our corporate headquarters which includes space planning and construction coordination. 
• Work closely with the Real Estate & Facilities Project Manager and other departments to ensure that projects are aligned with the Corporate Real Estate strategy, organization's objectives and support an optimized hybrid workplace that promotes the growth and development of our employee-owners. 
• Support the evolution of our world headquarters and collaborate with internal and external stakeholders to enhance the workplace experience and supporting strategic pillars of our talent, our clients, and our profitable growth. 

The Team

Black & Veatch’s Business Enablement consists of critical groups that help enable the organizations people, projects, and businesses to be as successful as possible.   Functions in this group include Digital & Information Technology, Global Finance, Global Human Resources, Legal, Risk Management, and Government Affairs and Real Estate and Building Services.  

Key Responsibilities

• Plan, schedule, and execute interior workspace modifications, relocations, and expansions. 
• Collaborate with office leaders, department heads, and employees to assess space needs and develop effective solutions. 
• Maintain up-to-date records of office layouts, furniture inventory, and space utilization. 
• Coordinate with vendors and contractors to ensure projects are completed on time and within budget. 
• Support warehouse and furniture inventory management, including tracking inventory levels, organizing storage, and ensuring the availability of necessary materials and equipment for current and future projects. 
• Manage furniture logistics, including scheduling deliveries, coordinating with the installation team, and ensuring timely arrival of furniture. 
• Assist with furniture procurement as needed. 
• Supervise interior project modifications and furniture installations, working with contractors, and other stakeholders to ensure proper placement and functionality. 
• Provide support and guidance to employees during office moves and changes. 
• Prepare and present reports on space utilization and project status to management. 
• Ensure all office space activities comply with health and safety regulations. 

Minimum Qualifications

• Bachelor's degree in a technical discipline from an accredited university (Bachelor of Arts in Interior Design, Architecture or similar 4 or 5 year program)
• 5 years experience in the field of Space Planning
• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Preferred Qualifications

• Experience in interior projects, space planning or project management 
• Strong organizational and planning skills to manage multiple projects simultaneously. 
• Ability to work independently and as part of a team. 
• Attention to detail and problem-solving abilities. 
• Excellent verbal and written communication skills. 
• Experience with furniture systems and components. 
• Proficiency in design software and Microsoft Office tools.  
• Ability to track inventory and coordinate shipping logistics. 
• Understanding of interior design principles and space planning. 
• Familiarity with procurement processes, logistics, and inventory management. 
• Awareness of health and safety regulations related to office and interior spaces. 

Work Environment/Physical Demands

• Normal office environment with a hybrid work schedule: 3 days in office and 2 days remote
• Typical project site environment
• Sitting, talking, reading, writing, keyboarding, reaching, some positions require reaching, kneeling, stooping, and crouching for extended periods of time
• Some positions require driving
• Concentration, memory, reading, reasoning

Salary Plan

Job Grade