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Project Support Assistant 2

Date: Jun 13, 2019

Location: Overland Park, KS, US, 66211

Company: Black & Veatch Family of Companies

Divisional Statement

The Black & Veatch Special Projects Corp. has its mission to provide a full range of services to our primary client base - U.S. Government agencies and departments. With the unique skill sets we have developed during the 100-plus years of service to our U.S. Government agencies client base, we are able to provide one-of-a-kind solutions to complex mission objectives that arise out of specific challenges faced by and unique to these agencies. Our primary areas of focus are: Architecture/Engineering (A/E) Services, Defense Program, Design/Build, Classified, and Environmental.

Job Summary

*This is a contract-to-hire opportunity with Black & Veatch's Federal business line. US or Naturalized Citizenship required.*

Candidate must have intermediate to advanced Microsoft Suite technical skills, strong interpersonal skills, and knowledge of electronic file structures/filing. Knowledge of electronic submittal practices and SPECS Intact is also strongly preferred.

To provide support to project team and management under minimal supervision. Incumbents have demonstrated proficiency in the project support role and are able to utilize frequent independent judgment, as needed. Possesses broad knowledge of project policies and procedures involving all phases of project execution from bid specifications through project closeout. Adapts past project knowledge to the needs of the current project with minimal direction or review needed from project management. Has regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Key Responsibilities

  • Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system
  • Creates expense reports for project team members . Is coordinator of project communications
  • Frequently interacts with upper management on related project issues, as well as external clients
  • May maintain personal calendar for project manager
  • Performs scanning and electronic filing
  • Answers phones
  • Greets and directs visitors
  • Assembles documents (reproduction and collation)
  • Performs word processing and data entry
  • Orders office supplies
  • Maintains project calendar
  • Arranges project-related meetings, travel and/or events
  • Generates or distributes ad hoc reports using various business systems and databases to internal project team
  • Generates simple documents, such as letters and memos
  • Generates more complex documents, such as spreadsheets and presentations
  • May coordinate collection of timesheets
  • May route and track invoices
  • May verify accuracy of invoices prior to approval
  • Performs other general clerical duties as needed
  • Individual contributor with no subordinates 

Minimum Qualifications

Intermediate spreadsheet and word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Preferred Qualifications

  • 5+ years relevant experience preferred 
  • High School Diploma or equivalent preferred  

Preferred Skills:

  • Intermediate MS Word skills
  • Intermediate MS Excel and PowerPoint skills
  • Intermediate MS Outlook skills
  • Spelling and grammar skills
  • Concentration and cognitive skills
  • Initiative
  • Interpersonal skills
  • Attention to detail and reading comprehension
  • Communication skills, including verbal and written skills
  • Ethics and values
  • Integrity and trust
  • Ability to make decisions
  • Ability to prioritize
  • Problem-solving ability
  • Expense Reporting Systems (Creating)
  • Expense Reporting Policies and Procedures (Reviewing and approving)
  • Time Reporting Systems
  • Time Reporting Policies and Procedures
  • PeopleSoft and Blueprint Basic Users
  • Telephony and Webconferencing
  • Electronic Repository Systems
  • Travel Systems
  • Financial Information Systems/Business Reporting System 

Job Family

Administrative Services

Job Code

4190

Job Grade

005

Salary Plan

ADO: Administrative Services

U.S. FLSA

Non-Exempt

Management Responsibilities

Individual Contributor

Certifications

Competencies

Customer focus

Work Environment/Physical Demands

Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.


Nearest Major Market: Kansas City

Job Segment: Engineer, Engineering

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