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We believe real value is powered by the unique skills and experiences of our professionals. The interchange of ideas from a diverse group of people gives our teams an expanded perspective and the ability to find better solutions for our clients.

 

Company : Black & Veatch Corporation  

Req Id : 7521 

Job Title : Project Support Assistant  

Location : VRTLAZ 

Business Unit Sector : COR-WATER-WATER AMERICAS 

Opportunity Type : Staff 

Relocation eligible : No 

Full time/Part time : Full-Time  

Project Only Hire : No 

Job Summary

To provide support to project team and management within Black & Veatch's Water division. Incumbents have demonstrated proficiency in the project support role and are able to utilize frequent independent judgment, as needed. Possesses broad knowledge of project policies and procedures involving all phases of project execution from bid specifications through project closeout. Adapts past project knowledge to the needs of the current project with minimal direction or review needed from project management. Has regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Key Responsibilities
  • Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system
  • Creates expense reports for project team members . Is coordinator of project communications
  • Frequently interacts with upper management on related project issues, as well as external clients
  • May maintain personal calendar for project manager
  • Performs scanning and electronic filing
  • Answers phones
  • Greets and directs visitors
  • Assembles documents (reproduction and collation)
  • Performs word processing and data entry
  • Orders office supplies
  • Maintains project calendar
  • Arranges project-related meetings, travel and/or events
  • Generates or distributes ad hoc reports using various business systems and databases to internal project team
  • Generates simple documents, such as letters and memos
  • Generates more complex documents, such as spreadsheets and presentations
  • May coordinate collection of timesheets
  • May route and track invoices
  • May verify accuracy of invoices prior to approval
  • Performs other general clerical duties as needed
  • Individual contributor with no subordinates 
Management Responsibilities
Individual Contributor
Preferred Qualifications
  • 5+ years relevant experience preferred 
  • High School Diploma or equivalent preferred  

Preferred Skills:

  • Intermediate MS Word skills
  • Intermediate MS Excel and PowerPoint skills
  • Intermediate MS Outlook skills
  • Spelling and grammar skills
  • Concentration and cognitive skills
  • Initiative
  • Interpersonal skills
  • Attention to detail and reading comprehension
  • Communication skills, including verbal and written skills
  • Ethics and values
  • Integrity and trust
  • Ability to make decisions
  • Ability to prioritize
  • Problem-solving ability
  • Expense Reporting Systems (Creating)
  • Expense Reporting Policies and Procedures (Reviewing and approving)
  • Time Reporting Systems
  • Time Reporting Policies and Procedures
  • PeopleSoft and Blueprint Basic Users
  • Telephony and Webconferencing
  • Electronic Repository Systems
  • Travel Systems
  • Financial Information Systems/Business Reporting System 
Minimum Qualifications
Intermediate spreadsheet and word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
Certifications
Work Environment/Physical Demands
Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.
Competencies
Customer focus
Salary Plan
ADO: Administrative Services
Job Grade
005

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By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.

 

Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.

 

For our EEO Policy Statement, please click here. If you’d like more information on your EEO rights under the law, please click here and here.

 

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