IT Procurement Administrator

Job Summary

Black & Veatch is seeking an IT Procurement Administrator to support global IT software and hardware procurement operations including EMEA, APAC, and India. This role is responsible for executing day-to-day sourcing and purchasing activities, including obtaining vendor quotes, performing pricing negotiations, creating and managing purchase orders, and coordinating with internal stakeholders and suppliers to ensure timely fulfillment of hardware demand.

This position focuses on operational excellence, process adherence, and transactional efficiency. The role partners closely with Strategic Sourcing, Vendor Management, and IT Asset Management teams within a clearly defined operating model, ensuring alignment to procurement policies, pricing expectations, and global standards.

Key Responsibilities

• Procurement Execution
  •    Obtain vendor quotes for IT hardware requests in alignment with approved standards and preferred suppliers
  •    Create, submit, and manage purchase orders (POs) within procurement systems
  •    Validate pricing, quantities, delivery timelines, and supporting documentation for accuracy
  •    Track purchase orders through fulfillment to ensure timely delivery
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  Pricing & Negotiation Execution
  •    Evaluate vendor quotes against historical pricing, benchmarks, and existing agreements to ensure competitiveness
  •    Conduct low-to-medium complexity price negotiations on standard hardware purchases to improve cost positioning
  •    Drive competitive pricing through quote comparisons across approved vendors
  •    Apply pre-defined sourcing strategies, rate cards, and pricing guidance in negotiations
  •    Identify pricing discrepancies or non-standard terms and escalate to Strategic Sourcing as needed
  •    Support cost optimization efforts by proactively identifying savings opportunities in transactional purchases
  Note: Negotiation responsibilities are focused on pricing execution for standard transactions. Strategic negotiations, supplier selection, and contract terms are managed by Strategic Sourcing.
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  Vendor & Stakeholder Coordination
  •    Serve as a primary point of contact for transactional vendor communications related to hardware procurement
  •    Coordinate with internal stakeholders (IT, service delivery, finance) to ensure accurate and timely order fulfillment
  •    Follow up with vendors on confirmations, shipment status, and delivery timelines
  •    Escalate delays, pricing issues, or fulfillment risks to appropriate teams
  ________________________________________
  Order & Data Management
  •    Maintain accurate records of quotes, purchase orders, and order status within procurement systems
  •    Support visibility into hardware demand and procurement status across global teams
  •    Ensure all procurement activities are documented and audit-ready
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  Process & Compliance
  •    Adhere to procurement policies, approval workflows, and vendor engagement requirements
  •    Support the use of preferred suppliers and standard catalogs
  •    Identify and recommend process improvements to drive efficiency and reduce cycle times
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  Reporting & Operational Support
  •    Provide reporting on PO status, pricing trends, vendor responsiveness, and cycle times
  •    Support data requests from sourcing, finance, and vendor management teams
  •    Assist with audit and compliance activities
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  Sourcing & RFx Support (Limited Scope)
  •    Support RFQ / RFx activities through quote collection and vendor response coordination
  •    Provide data and documentation support to Strategic Sourcing teams

Management Responsibilities

Preferred Qualifications

• 3–6 years of experience in procurement, purchasing, or sourcing operations
• Experience creating and managing purchase orders and vendor quotes
• Demonstrated ability to evaluate pricing and conduct basic vendor negotiations
• Strong attention to detail with the ability to manage high-volume transactions
• Experience working with global stakeholders and cross-regional teams
•  Proficiency in Microsoft Office tools (Excel, Outlook, Teams)
• Experience supporting IT hardware/software procurement or related technology categories
• Familiarity with procurement systems (Oracle, ServiceNow)
• Understanding of RFQ/RFx processes and sourcing workflows
• Strong coordination and follow-up skills in a global delivery environment
• Experience working within shared services or offshore delivery models

Key Competencies
•    Execution Excellence: Delivers accurate, timely procurement transactions
•    Commercial Awareness: Assesses pricing competitiveness and negotiates within defined parameters
•    Attention to Detail: Maintains accuracy across quotes, orders, and documentation
•    Stakeholder Coordination: Effectively collaborates across IT, vendors, and finance
•    Process Discipline: Adheres to procurement workflows and governance standards
•    Judgment & Escalation: Identifies when to resolve issues independently vs. escalate

Minimum Qualifications

Certifications

Work Environment/Physical Demands

Competencies

Salary Plan

Job Grade