Proposal and Admin Assistant

Job Summary

With a focus on utility industries such as Power, Oil & Gas, Data Infrastructure and Water as well as other resource-intensive sectors, Black & Veatch’s Global Advisory group provides a range of holistic strategic, process, financial and technology solutions. Black & Veatch brings together combined expertise in advanced analytics and practical business experience with extensive organizational, technology and engineering capabilities. Throughout the world, we deliver solutions that work best for the program needs, organization, assets and customers.

Our professionals improve organizational effectiveness, and reduce risks and costs by enabling our clients to adopt and operationalize new technologies and approaches. We help justify and fund major improvements to your utility network and assets. We help you achieve a clear, systematic approach to managing risks. And worldwide, we work with executive leadership teams to identify and design business-case solutions to some of our world’s most transformational initiatives solving energy, water, decarbonization and other finite resource challenges.

Key Responsibilities

• Responsible for coordinating and handling of the less complex RFPs, executes directions from Project Manager and other Subject Matter Experts (SMEs). Contributes to the success of quality outputs and enforcing brand, written content, standardized and concise formatting, and accuracy. Able to tailor resumes for appropriate subject matter. Drive best practice and timely responses with a diverse team of SMEs. Meet deadlines and drive schedule to achieve delivery requirements; Proficient in Microsoft Word, PowerPoint, Excel, Adobe Acrobat, and related form / graphic design tools.

  • RFP organization and planning.
  • Proposal files and folder setup and management.
  • Organization, dissemination and tracking of proposal process as well as key tasks.
  • Meeting coordination.
  • Meeting minutes and action item list maintenance, distribution and follow-up.
  • Proposal Team Contact distribution list creation and maintenance.
  • Proposal processes tracking, administration, and distribution.
  • Proposal document and presentation creation, design, and development.
  • Support proposal and presentation creation.

Management Responsibilities

Preferred Qualifications

• 2-4 years’ experience in working on proposals, brochures, flyers, etc. in consulting domain
• Working knowledge on salesforce is added advantage
• Having proficiency in graphic design is highly desirable but not mandatory
• Strong communication skills
• Proactive, Organized, Able to manage tight deadlines, Attention to detail

Minimum Qualifications

2 years experience required.

All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations. 

Certifications

Work Environment/Physical Demands

Normal office environment. Keyboarding. Sitting.

Competencies

Salary Plan

Job Grade