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Project Support Assistant 2 & Office Coordinator

Date:  Apr 29, 2026
Location: 

Arlington, VA, US

Company:  Black & Veatch Family of Companies

 

Together, we own our company, our future, and our shared success.

 

As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.  

 

Company : B&V Special Projects Corp.  

Req Id : 114724 

Opportunity Type : Staff 

Relocation eligible : No 

Full time/Part time : Full-Time  

Project Only Hire : No 

Visa Sponsorship Available: No 

Why Black and Veatch?

Black & Veatch allows you to lend your talent and perspective to humanity’s biggest challenges in a flexible environment where you are empowered to grow and explore new possibilities. We offer competitive compensation; 401K match and benefits that start day 1. 
 
Our hybrid environment allows you to balance your work and personal life. At Black & Veatch, you own your career with purpose and meaning. You are empowered to grow and explore new possibilities at every step of your career journey. Bring your big ideas knowing you are safe to be who you are and speak up with concerns or questions and put your diverse talents and perspectives to use.  #LI-LP1

Job Summary

Candidate must have intermediate to advanced Microsoft Suite technical skills, strong interpersonal skills, and knowledge of electronic file structures/filing. Knowledge of electronic submittal practices and SPECS Intact is also strongly preferred. 

To provide support to project team and management under minimal supervision. Incumbents have demonstrated proficiency in the project support role and are able to utilize frequent independent judgment, as needed. Possesses broad knowledge of project policies and procedures involving all phases of project execution from bid specifications through project closeout. Adapts past project knowledge to the needs of the current project with minimal direction or review needed from project management. Has regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information. 

 

Has comfort with ambiguity and building office procedures, keeps detailed records. Creative and organized and knowledge of InDesign and Illustrator is preferred.  

The Team

The Black & Veatch Special Projects Corp. has its mission to provide a full range of services to our primary client base - U.S. Government agencies and departments. With the unique skill sets we have developed during the 100-plus years of service to our U.S. Government agencies client base, we are able to provide one-of-a-kind solutions to complex mission objectives that arise out of specific challenges faced by and unique to these agencies. Our primary areas of focus are: Architecture/Engineering (A/E) Services, Defense Program, Design/Build, Classified, and Environmental. 

Key Responsibilities

Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system 

Is coordinator of project communications 

Frequently interacts with upper management on related project issues, as well as external clients 

Performs scanning and electronic filing 

Answers phones 

Greets and directs visitors 

Assembles documents (reproduction and collation) 

Performs word processing and data entry 

Tracking, logging, and following up on real estate and facility needs utilizing tracking system and communicating updates to appropriate stakeholders 

Submits badging requests for building and suite level badging access  

Updates floorplans and wayfinding for professionals as they hire and leave organization, attention to detail required 

Owns and manages regional office spreadsheet and security requirements status for each regional offices. Requires communication with office leads/admins and teams and management of components required by security.  

Event planning for projects and department teams to include ordering food, reserving rooms, helping set up training and tracking of team building events.  

Building and maintain workflows- online tool 

Creation of posters and update monthly slide show that showcases announcements, birthdays/anniversaries and new hires in InDesign/Illustrator or other creative platforms 

Creation of Microsoft Forms for various needs 

Reproduction of design documents, binding, shipping to clients  

Orders office supplies 

Maintains project calendar 

Arranges project-related meetings, travel and/or events. May travel with project team 

Generates or distributes ad hoc reports using various business systems and databases to internal project team 

Generates simple documents, such as letters and memos 

Generates more complex documents, such as spreadsheets, presentations, and project reports 

May coordinate collection of timesheets 

May route and track invoices 

May verify accuracy of invoices prior to approval 

Performs other general clerical duties as needed 

Individual contributor with no subordinates  

Management Responsibilities

Individual Contributor

Preferred Qualifications

  • 5+ years relevant experience preferred 
  • High School Diploma or equivalent preferred  

Preferred Skills:

  • Intermediate MS Word skills
  • Intermediate MS Excel and PowerPoint skills
  • Intermediate MS Outlook skills
  • Spelling and grammar skills
  • Concentration and cognitive skills
  • Initiative
  • Interpersonal skills
  • Attention to detail and reading comprehension
  • Communication skills, including verbal and written skills
  • Ethics and values
  • Integrity and trust
  • Ability to make decisions
  • Ability to prioritize
  • Problem-solving ability
  • Expense Reporting Systems (Creating)
  • Expense Reporting Policies and Procedures (Reviewing and approving)
  • Time Reporting Systems
  • Time Reporting Policies and Procedures
  • PeopleSoft and Blueprint Basic Users
  • Telephony and Webconferencing
  • Electronic Repository Systems
  • Travel Systems
  • Financial Information Systems/Business Reporting System 

Minimum Qualifications

Intermediate spreadsheet and word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Certifications

Work Environment/Physical Demands

Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.

Competencies

Customer focus

Salary Plan

ADO: Administrative Services

Job Grade

013

Black & Veatch endeavors to make www.bv.com/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at +1-913-359-1622 or via our accommodations request form. This contact information is for disability accommodation requests only; you may not use this contact information to inquire about the status of applications. General inquiries about the status of applications will not be returned.

 

Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.

 

Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.

 

To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time, and dependent sick time.

 

A variety of additional benefits are available to our professionals, including a company-matched 401k plan, adoption reimbursement, tuition reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance-based bonus program.

 

We are proud to be a 100 percent ESOP-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's long-term achievements - and they share in the financial rewards of the success through stock ownership.

 

By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.

 

BVH, Inc., its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.

 

Notice to External Search Firms: Black & Veatch does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs.


Nearest Major Market: Arlington Virginia
Nearest Secondary Market: Washington DC
Job Segment: Engineer, Engineering

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