Corporate Events - Operations Specialist

The Opportunity

The Corporate Events & Operations Specialist plays a key role in fostering connection, culture, and engagement across our employee‑owned organization. Based at our Corporate Headquarters (WHQ), this role will own the relationship between Black & Veatch and our Corporate Store vendor. The specialist will also be responsible for planning and executing golf tournaments, a variety of summits and showcases, along with additional internal gatherings.  

This position partners closely with leadership, internal teams, and external vendors to deliver well‑organized, welcoming, and on‑brand experiences that reinforce our values and employee‑owner culture. The ideal candidate is highly organized, service‑oriented, and energized by bringing people together. 

Key Responsibilities

Employee Engagement & Internal Events 

• Plan, coordinate, and execute golf tournaments, a variety of summits and showcases, along with additional internal gatherings, and culture‑building activities 
• Support internal meetings, town halls, trainings, and leadership events 
• Develop event timelines, logistics plans, and on‑site execution support 
• Ensure events align with company culture, values, and employee‑owned mindset 
• Manage on‑site event coordination, including setup, teardown, and day‑of support 

Operations Support 

• Lead company-wide gifting campaigns 
• Coordinate space reservations, room setups, A/V needs, catering, and signage 
• Partner with facilities, IT, HR, marketing, and leadership teams to support event needs 
• Maintain event calendars and ensure smooth scheduling and communication 
• Support consistent standards for appearance, readiness, and functionality of event spaces 

Vendor & Logistics Coordination 

• Coordinate with caterers, rental companies, beverage providers, and other vendors 
• Manage orders, deliveries, and on‑site vendor support 
• Track event‑related expenses and assist with budget management 
• Ensure compliance with safety, security, and company policies 

Operations & Administrative Support 

• Assist with maintaining event supplies, inventory, and storage areas 
• Manage corporate store, material requests, inventory, ensure products meet brand standards and are refreshed regularly. 
• Maintain relationship with corporate store vendor 
• Document processes and help maintain standard operating procedures (SOPs) for events 
• Support post‑event recaps, feedback collection, and continuous improvement 
• Provide hands‑on support across operations as needed in a dynamic HQ environment 

Preferred Qualifications

• Bachelor’s degree in Event Management, Hospitality, Business, Marketing, or related field (or equivalent experience) 
• 4 - 6 years of experience in event coordination, office operations, or employee engagement roles 
• Strong organizational skills and attention to detail 
• Excellent communication and relationship‑building skills 
• Ability to manage multiple events and priorities simultaneously 
• Willingness to work occasional evenings or extended hours for events 
• Experience supporting events in a corporate headquarters environment 
• Background in employee engagement, internal communications, or culture initiatives 
• Experience working in an employee‑owned or values‑driven organization 
• Familiarity with event scheduling tools, vendor management, and basic budgeting 

Skills & Competencies 

• Event planning and on‑site execution 
• Logistics and operational coordination 
• Customer‑service and people‑first mindset 
• Collaboration and cross‑functional partnership 
• Problem‑solving and adaptability 
• Strong sense of ownership and accountability 

Minimum Qualifications

• Bachelor's degree in marketing, communication or a related field; or equivalent experience
• 6+ years related experience
• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Work Environment/Physical Demands

Hybrid or flexible work options may be offered after the first 90 days of employment based upon manager discretion, job performance and work assignments.

Salary Plan

Job Grade